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Event Production Manager

This position is an 11 month salaried position working 40 hours per week on average, however hours may vary during peak times and will likely include periodic evenings and weekends.

The Event Production Manager (EPM) is a collaborative team member with a passion for production excellence, as well as mentoring and training aspiring student artists. The successful candidate will demonstrate proficiency in project management, technical direction, time management, contractor management, financial management, facility management and conflict resolution skills. The duties may also include creative assignments, such as design, depending on the qualifications and skill of the candidate.

This position is a member of the Advancement team, but by agreement, Ambrose Arts oversees and evaluates the work involved with its various productions. Splitting time between the two departments, the EPM is responsible for encouraging the highest level of creation in various university events and facilitating the flow of information amongst artistic, administrative, academic, and production staff.

The EPM ensures that all technical aspects of campus-wide events and the Ambrose Arts production season are carried out in a timely fashion, including set design, set construction, lighting, costume, sound, and media. In addition, the EPM maintains the staging inventory, while liaising with other departments such as Facilities, IT, Advancement, etc., to provide technical solutions, budgeting, and long-term planning for events.

Advancement works with various departments to produce annual campus events (orientation, graduation, Deeper Life Conference, Ambrose Research Conference, etc.) Ambrose Arts produces between ten and fifteen productions per season (September – April) and performs in various locations on site and off.

Duties and Responsibilities
  • Attend weekly Advancement meetings.
  • Attend Ambrose Arts Season Planning Committee Meetings.
  • Under the direction of the Chair of Ambrose Arts,
    • Develop and monitor budgets for personnel, casual labour, seasonal supplies and production expenses related to the Production Season.
    • Schedule Ambrose Arts productions, including rehearsals and performances, design and construction deadlines, production meetings, tech weeks, strike and load-outs, and venue maintenance.
    • Identify and spec off-campus performance sites as needed.
  • Manage contractors, including selection and hiring of designers, stage management, carpenters, set crew and all technicians in consultation with the appropriate department.
  • Schedule and attend production meetings for individual season events.
  • Liaise between directors and designers.
  • Make technical information available to designers (i.e., available paints, light plot specs, etc.)
  • Ensure that design is created according to the designer’s specifications in keeping with elevations and models they have provided.
  • Schedule and supervise crew calls (including build times, if necessary), meetings, set-building days, and load-in/strike at on-campus or off-campus spaces.
  • Facilitate any needed carpentry or builds.
  • Work with administrative and creative staff to facilitate service hour opportunities for student volunteers.
  • Solve technical problems that may arise during an event or run of a show.
  • Rent and transport all gear.
  • Ensure compliance with all government policies, collective agreements and engagement contracts (e.g., Canadian Theatre Agreement and Associated Designers of Canada Agreement), as well as university and department policies.
  • Fulfill other responsibilities as may be reasonably assigned by Advancement or Chair of Ambrose Arts.
Qualifications

Education and Experience

  • Degree in Technical Theatre OR equivalent combination of professional training and experience.
  • Experience working in Excel spreadsheets using formulas
  • Valid Class 5 Driver’s License (or equivalent) and clean Driver’s Abstract
  • Ability to use drafting and other design software an asset
  • Experience with QLab
  • Certifications are an asset, including:
  • Standard First Aid
  • Possession and Acquisition License
  • Fall Arrest Certification
  • Pyrotechnics License

Skills

  • Project Management experience in a supervisory role
  • Experience in creating and managing budgets
  • Experience working with the Canadian Theatre Agreement (CTA) and with Associated Designers of Canada (ADC)
  • Experience with music performance—opera, orchestra, musical theatre, jazz (Ability to read a musical score is helpful.)
  • Proven attention to detail, consistency, and accuracy
  • Familiarity with production techniques and cost estimation
  • Experience leading and supervising a crew
  • Experience working with designers and directors
  • Excellent communication skills, both verbal and written
  • Ability to maintain a high quality of workmanship, achieving the attention to detail that the production requires

Personal Characteristics

  • High energy level that is reflected in good work habits and sound work ethic
  • Able to maintain confidentiality
  • Positive, approachable and friendly disposition
  • Adaptable and able to function effectively in a busy and challenging work environment
  • Possess the highest standards of personal integrity, a strong work ethic and an optimistic outlook
Additional Information
  • Ambrose Employees agree to uphold and sign the University’s Statement of Faith upon initial appointment and govern the conduct of their work in accordance therewith.
  • Employment is contingent upon satisfactory background criminal check and academic transcripts.
  • In accordance with Canadian immigration requirements, priority will be given to Canadian citizens and permanent residents of Canada.

 

To apply, please forward a curriculum vitae and cover letter Attention to Human Resources hr@ambrose.edu indicating Event Production Manager in the subject line. Salary expectations are available upon request.  Review of applications will begin immediately but the position will remain open until a suitable candidate has been selected. Only those who are selected for an interview will be contacted.

Ambrose University is committed to employment diversity and encourages applications from all qualified men and women, members of visible minorities, aboriginal peoples, and persons with disabilities.

Ambrose University is a private, accredited Christian post-secondary institute located in South West Calgary. Our Faculty of Arts and Science offers provincially accredited Bachelor of Arts degree programs majoring in Behavioural Science, Christian Studies, English Literature, General Studies, History, and Psychology as well as Bachelor of Business Administration, Bachelor of Music, and a Bachelor of Science majoring in Biology. We also offer a Bachelor of Education (After Degree). Our Faculty of Theology offers undergraduate degree programs in Children’s Ministries, Church Ministries, Intercultural Studies, Worship Arts and Youth Ministries. At the Seminary level there are a variety of graduate options including Master of Divinity, Master of Arts, Master of Christian Studies as well as Diploma and Certificate programs. Ambrose is committed to the integration of Christian faith with academic discipline, with a vision for academic excellence in the service of the church and the world. For more information visit us online at www.ambrose.edu.

Job Category
Communications
Location
Ambrose University, Calgary, Alberta
Compensation
Details available on request