New Student Registration

General Guidelines for Students Requesting Academic Accommodations with Accessibility Services

It can take time to organize academic accommodations and funding for disability-related services. Students are strongly encouraged to begin the registration process as soon as you have applied for your program and several months before the start of classes. You will also need to meet with the Accessibility Coordinator to help you with your transition to postsecondary education. At this meeting you will be introduced to understanding the academic accommodation process. It takes several months to organize academic accommodations and funding for disability-related services. Start early!

To ensure your success and for information on how you can begin planning for post-secondary, please refer to the Transition Planning Guide by the Government of Alberta. This guide from Marysville University might also be able to shed some light on how to prepare for university if you have a disability.

Please follow the steps below to be eligible for accommodations and services at Ambrose University

Step 1

As soon as you apply to attend Ambrose University book an appointment with the Accessibility Coordinator.

Step 2

Complete and sign a “Registration and Consent” form and submit it to the Accessibility Coordinator.

Step 3

Find and submit any related documentation about your learning, physical, sensory, or psychiatric disability. You will need to submit a copy of your documentation of your disability before you see the Accessibility Coordinator. If you need guidance or help in regards to obtaining current documentation please let us know at the time you book your appointment.

  1. Having the appropriate documentation of your learning, physical, sensory, or psychiatric disability is the key to receiving services and funding at any postsecondary institution.
  2. If you are unsure about whether your documentation is appropriate, please contact the Accessibility Coordinator.
  3. The chart below will help you determine what type of documentation to submit to support your request for accommodation.

Step 4

Meet with the Accessibility Coordinator to review your documentation of disability, to determine classroom and exam accommodation and support services, and to discuss funding eligibility. Types of accommodations and services vary depending on the individual needs of the student, some examples include:

  1. Having access to a learning strategist and/or tutor.
  2. Exam accommodations: extended time, distraction reduced environment, alternate exam formats, use of adaptive technology, etc.
  3. Classroom accommodations: use of volunteer peer note takers in the classroom, permission to record lectures or labs, copies of professors notes or slides, use of adaptive technology in the classroom and labs, course material in alternative format, etc. 

Step 5

Request your Academic Accommodation Letter prior to the beginning of each semester. 

Step 6

You are responsible for delivering your Academic Accommodation Letter to professors at the beginning of each semester. 

Step 7

If you are eligible for Canada Study Grant funding for persons with disabilities, you must apply for the funding to offset the cost of some accommodations and services. Our office can assist you with filling out and submitting your funding application. Guidelines for documentation requirements can be found at:

Type of Disability

Documentation Requirements

Deaf, Hearing Impaired

  • Audiologist report, or
  • Letter from physician with an explanation of the degree of hearing loss

Blind, Visually Impaired

  • Specialist’s report, or
  • Letter from physician with a description of the functional limitations

Learning Disability

  • Psycho-Educational report from a  Psychologist, or
  • Neuro-psychological report


  • Speech language pathologist’s report

Mobility Impairment

  • Specialist’s report, or
  • Letter from physician with explanation of nature of disability as functional limitation


  • Psychologist’s report, or
  • Neuropsychological report, or
  • Letter from a psychiatrist, or
  • Letter from a physician with details about the diagnosis

Psychiatric or Psychological

  • Psychologist’s report with DSM diagnosis
  • Letter from a psychiatrist with DSM diagnosis
  • Letter from a physician with details about diagnosis including DSM

Autism Spectrum Disorder

  • Psychologist’s report
  • Letter from a psychiatrist

Brain Injury/Cognitive Impairment

  • Neuro-psychological report, or
  • Report/assessment from a psychiatrist

Medical Concerns

  • Letter from a physician describing functional limitation, or
  • Documentation of Medical Condition or Temporary Impairment

Examples of other Permanent Disabilities:


  • Chronic Fatigue: detailed letter from physician
  • Irlen Syndrome: assessment report from a certified Irlen Screener