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Registrar Request Forms
Any of the following forms may be submitted to the Office of the Registrar in any one of the following ways:
Scan and email: firstname.lastname@example.org
Fax : 403.571.2556
Mail or Drop off : Attn: Office of the Registrar
150 Ambrose Cir SW
Calgary, AB T3H 0L5
PLEASE NOTE that there are some specific form that can be filled out and submitted directly online. These include: Change of Address form, Information Release form (used for Confirmation of Enrolment letters), and the Request to Audit form.
Advanced standing with credit is available for those individuals who have advanced level course work in their undergraduate programs and who have pursued further study in a non-academic setting. Advanced standing with credit may be applied to the Master of Divinity, the Master of Arts in Leadership and the Master of Arts in Intercultural Ministries degree programs. Please review the policy on advanced standing with credit located on the application form.
Minors are open to all students who have been formally accepted into a program at Ambrose. To gain admission to a minor, complete and submit this form to the Office of the Registrar.
An Undergraduate student who is within his or her third or fourth year of his or her program may apply to take a graduate course and apply it for undergraduate credit.
Students may use this time blocked table to organize their weekly schedule.
Change of Address or Name ForM - Now online
Complete and submit this form to change your address or legal name on file. Current students may also change their address via the Student Portal. Please note that a change of name requires legal documentation.
Students may use this form to request a change in program of study.
Complete and submit this form if seeking to substitute a specific course for a degree requirement other than specified for the degree.
Complete and submit this form if needing to take a course that is offered in a given semester but extenuating circumstances make it impossible to attend. Approved on a case by case basis.
If there are circumstances making it impossible to complete course work on the indicated completion date, please complete and submit this form for consideration of an extension request. Please see the Academic Calendar for the deadline of submission.
All students expecting to graduate in April of the ensuing academic year, MUST complete and submit this form to the Office of the Registrar on or before the stated deadline in the Academic Calendar. Failure to do so may result in deferring graduation to the end of the next academic year.
Independent Studies are designed in consultation between the student and supervising professor and are intended for further study within a specific discipline not offered by the institution. Consideration for Independent Studies are only given on the basis of if (i) the student is in the third or fourth year of his/her degree program, and (ii) the student's current Cumulative GPA is 3.0 or higher.
Information Release form - Now Online
Complete and submit this form to request unofficial transcripts, degree audits, confirmation of enrollment letters, etc.
If you are a current student of Ambrose looking to take a course at another institution and apply it for transfer credit into your Ambrose program, you MUST complete and submit this form for consideration/assessment purposes before undertaking study at another institution. If granted, a letter of permission will give you visiting student status at another institution and will ensure--provided you receive a transferable grade--that the requested course(s) will transfer into your degree program at Ambrose.
This form is to be completed by your treating physician if you are looking to withdraw from your program due to incapacitating illness/medical reasons.
Please visit: Transcripts for more details
Complete and submit this form if your parchment given at convocation was damaged, lost, stolen, destroyed, or if you had a legal change of name. The parchment replacement fee is $75. Additional costs for courier service, insurance, and other delivery options will be borne by the student.
Registration form for Individual courses - Now Online
If you have not been formally admitted to Ambrose or you are a visiting student from another institution, please complete and submit this form to register for courses. Undergraduate students may use this method of registration to register for up to 5 courses or 15 credit hours as an unclassified student and Graduate students may use this method of registration to register for up to 3 courses or 9 credit hours as an unclassified student.
If you need a copy or copies of archived syllabi, complete and submit this form. A $10 administration fee will be assessed and may be applied.
Please complete and submit this form if looking to take more than the maximum amount of credit hours (17.5) in a given semester. Please view top of form for eligibility
Request to Audit - Now Online
Please complete and submit this form if looking to audit a course. Courses may ONLY be audited with the approval of the instructor in consultation with the Registrar.
Current students may complete and submit this form before or on the stated deadline in the Academic Calendar if any of the following apply: (1) The scheduled final exam conflicts with another scheduled exam. (2) Three scheduled exams in three consecutive time blocks. (3) The scheduled exam conflicts with another exam at another institution (Official documentation will be required for this consideration).
If you are looking to complete two degrees at one time, you must complete and submit this application form for assessment. Students who complete degree requirements for two degrees at one time and who have not formally gone through this application process may be denied graduation of the second degree and may need to complete further credits.
Complete and submit this form if looking to appeal an academic probation/suspension or a final grade decision.
If you are missing a prerequisite for a course you would like to register for OR you will be taking the prerequisite concurrently with the desired course (co-requisite), you MUST complete and submit this form. Please make sure to obtain the proper approvals by receiving signatures from the respective individual(s). In addition, please be advised that a waiver of prerequisite DOES NOT act as a course substitution.
If you are a current student of Ambrose and have been accepted into a program and are looking to withdraw from a course or courses, complete and submit this form.