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Student Leadership Application Process

Welcome to the Student Leadership application process. This webpage has everything you need to know about the application process. If you are applying, please read the Ambrose University Student Leadership Statement to get a sense of who we are and what our mission and vision is at Ambrose. Student Leaders are significant culture shapers on and off campus and we pray God’s leading and blessing over you as you apply.

APPLY ONLINE

 

Application Process & Dates

Jan 17 Applications for ALL leadership positions are open

Jan 25 Student Leader Hiring Fair 

Feb 4 ALL applications due by midnight (except Seminary Student Leader applications)

Feb 7-11 Student Council Elections

Feb 25 Seminary Student Leader applications due by midnight

Feb 14-Mar 4 Student Council and Student Leader Interviews

Early March – Leadership Acceptance and Denial emails sent by staff

STUDENT COUNCIL APPLICANTS for President and VP academics WILL GO THROUGH AN ELECTION PROCESS.

ALL OTHER APPLICANTS MAY RECEIVE AN INVITATION FOR AN INTERVIEW (BE SURE TO CHECK YOUR AMBROSE EMAIL)

Important Documents

Please read all the following Ambrose University Student Leadership Statement

Ambrose University is a Christian university. Leaders are change makers and culture shapers and as such there are certain expectations for all students who take on leadership roles at Ambrose. It is our hope that student leaders are shaped by their leadership experience just as they contribute to shaping the experience and culture of Ambrose.

The Student Life department locates its identity and purpose in the Mission of Ambrose University. We are focused on Jesus and Christ-likeness. We work to foster a vibrant redemptive community of grace, truth, and love that is marked by belonging and inclusion. Living in tension is valued and it is key for a robust learning environment. We are committed to developing and training student leaders for successful service to a diverse student body. We are committed to mentoring student leaders and supporting them in their role and in their personal lives.

We invite students who want to serve alongside Student Life staff into student leadership. By accepting the role of student leader at Ambrose University, Student leaders affirm that they understand and endorse the identity and mission of the university and Student Life-including its faith commitment and core values and, in so doing, commit themselves to working in good faith within their own sphere of responsibility toward the success and flourishing of Ambrose. Respecting that Jesus is at the centre of everything we do, we ask that student leaders strive to exemplify Jesus in their actions and demonstrate Christian commitment in thought, word and deed.

Ambrose Mission

Ambrose University prepares men and women for wise, joyful, and redemptive engagement in the church, society, and the created order through excellent Christian post-secondary education. [Formally adopted by the Board of Governors, November, 2015]

Ambrose Values

We are committed to these enduring mission-related values:

Christian Faith

  • We believe that Christ is the centre of what we do. We seek to live lives devoted to serving Christ, and we pursue His will with bold confidence in His sovereign power and purposes.
  • We are ecumenically minded, broadly evangelical, and rooted in the holiness traditions of the Christian and Missionary Alliance of Canada and the Church of the Nazarene.
  • We believe that every person is created in the image of God and worthy of dignity and respect.
  • We integrate faith and learning and anchor our teaching and research within the Christian intellectual and spiritual tradition.

From these beliefs and practices flow the rest of our institutional values:

Pursuing Excellence

  • We encourage our students, faculty, and staff to be intellectually curious.
  • We promote conversations about difficult issues that are marked by both courage and charity.
  • We provide high-quality education as well as co-curricular experiences that prepare students for their future lives and vocations.
  • We pursue excellence in all that we do. Our efforts evidence love, wisdom, thoughtfulness, knowledge, scholarship, and skill.
  • We are accountable to the Government of Alberta, our accrediting bodies, and our founding denominations. We also recognize our obligation to provide students with the learning environment set forth in the Academic Calendar.

Holistic Formation

  • We assert that Ambrose is a place where students develop virtues, grow in character, acquire life skills, and prepare for future vocations.
  • We wrestle together with the hard questions of life and faith.
  • We create intentional, holistic, formational experiences in and out of the classroom.
  • We model lifelong perseverance in intellectual and spiritual formation.

Service

  • We strive to integrate faith and active service to the world.
  • We commit to shaping servant leaders who will honour Christ in their vocations.
  • We shape culture through our scholarship, research, and artistic expression.

Community

  • We believe that spiritual, personal, and academic development is best accomplished within the context of a Christian community that worships and glorifies God. 
  • We collaborate to foster a welcoming, hospitable, generous, just, and truth-telling community that strives to fulfill the university’s mission.
  • We seek the welfare of students, one another, and the external community

ASC Constitution & Bylaws

ARTICLE 1 – NAME

Section 1: Title of Organization

Clause 1: The name of this organization shall be the Ambrose University Undergraduate Student Association (also referred to as the Student Association)

ARTICLE II – MISSION STATEMENT

Section 1: Purpose of the Student Association

Clause 1: The Ambrose Student Association exists to glorify God by engaging the spiritual, social and mental growth of Ambrose students.
To realize its mission, the Student Association will:

  • Fulfill the unique needs of students by being an informational resource.
  • Initiate and implement a network of communication by which student concerns and interests are positively represented to the various sectors of the University.
  • Facilitate student initiated purposeful, social activities, emphasizing a greater sense of community and personal wellbeing.
  • Encourage and support spiritual and intellectual pursuits on campus.
  • Cultivate awareness and activism regarding contemporary social issues by developing programs of Christian response.
  • Promote a positive Ambrose presence off campus through service related involvement in the community.

ARTICLE III– JURISDICTION

Section 1: Authority

Clause 1: The Student Association will rest their authority in the elected representatives known as the Ambrose Student Council.

Clause 2: The Student Council shall represent the Student Association to the Faculty, Staff, and Administration in general and institutional matters.

Clause 3: The VP of Student Development may add to the responsibilities of Student Council, as collaboratively agreed upon by the Cabinet of Ambrose University and the Student Council.

Clause 4: Student Council has the ability to add further qualifications of members of the Student Council by instituting a bylaw.

Clause 5: Student Council has the ability to add further responsibilities in regards to their relationship to the Student Association through the process of instituting a bylaw.

Clause 6: The Student Council shall have authority to develop policies and procedures to aid in the efficiency and function of their government, as long as it complies with the boundaries of the Constitution and the Bylaws. These policies and procedures are only applicable for the specific council that implements them.

ARTICLE IV – MEMBERSHIP OF THE ORGANIZATION

Clause 1: The membership shall consist of all those students enrolled in programs of undergraduate study at Ambrose University who pay the Student Association fee. 

Clause 2: Students enrolled in modular classes only, Internship programs, or onSite shall be excluded from the Student Association during the year in which they are  participating in said programs or classes unless they choose to pay the Student Association fee.

ARTICLE V – MEMBERSHIP OF THE STUDENT COUNCIL

Section 1: Foundations

Clause 1: All members of the Executive Student Council and the Student Council Administration shall be elected or appointed according to the policies procedures in the Constitution and Bylaws and shall abide by these rules of order.

Clause 2: If no candidate meeting the requirements for a given position has come forward to run for office by the date set in Bylaw V, Section 2, the Selection Committee of Bylaw V, section 8 will appoint someone to the position or declare it vacant.

Section 2: Structure

Clause 1: The Student Council Executives will consist of the following members:

  • Student Council President
  • Vice President of Academics
  • Vice President of Marketing and Communications
  • Vice President of Finance and Operations
  • Vice President of Spiritual Life
  • Vice President of Community Life

Clause 2: The Student Council Administration will consist of the following members:

  • Director of Wellness
  • Director of Social Justice
  • Executive Assistant
  • Assistant to the Vice President of Marketing and Communications
  • Assistant to the Vice President of Finance and Operations
  • Assistant to the Vice President of Community Life

Clause 3: The Vice President of Student Development, or someone else elected by the Cabinet of Ambrose, shall serve as The Advisor to the Student Council. This individual—hereafter designated the Student Council Advisor—shall act solely in an advisory capacity and will have no vote, though they do retain a role in passing changes to the Constitution, and Bylaws as outlined in Articles IX, and X respectively.

ARTICLE VI – RELATIONSHIPS

Section 1: Student Council Relationship with Ambrose Authority

Clause 1: The Student Council President and Student Council Advisor shall interpret the Ambrose Mission and Institutional Objectives as they may affect the activities of the Student Council.

Clause 2: If the Student Council wishes to appeal a decision of the Ambrose Cabinet, it must first attempt to engage the Cabinet in cooperative discussion; however, if this discussion does not resolve the issue, the Student Council President may refer the matter to the Ambrose Board of Governors.

Section 2: Student Council Relationship with the Student Association

Clause 1: Within the boundaries of the Ambrose Mission and institution-wide objectives, the Student Council shall have the responsibility to initiate and to carry out the following duties on behalf of and for the benefit of the Student Association:

  1. 1. The Student Council shall provide spiritual leadership to the Student Association through its speech and action.
  2. 2. The Student Council shall purposefully craft and implement a plan to facilitate intellectual, social, physical, and spiritual growth among the students.
  3. 3. The Student Council shall sponsor and coordinate various co-curricular activities to foster an increased sense of community among students.

Section 3: Student Council Relationship with itself

Clause 1: Once the Student Council has reached a decision by a majority vote, all members of Student Council must stand by that decision, regardless of the vote they cast.

Clause 2: The Student Council shall speak with a united voice outside the Boardroom and shall not publicly slander Student Council’s decision.

ARTICLE VII – ELECTIONS AND TERMS OF OFFICE

Section 1: Authority

Clause 1: The authority to regulate and administer elections and appointments of the Student Council shall be vested in the Student Council by the Student Association.

Clause 2: The Executive Assistant of Student Council shall be responsible for the execution of election procedures.

Clause 3: The Student Council shall determine the manner and procedure of elections by the Bylaws.

Section 2: Election and Appointment of Members

Clause 1: The elected members of the Student Council will be the following:

  • Student Council President
  • Vice President of Academics

Clause 2: The appointed members of the Student Council will be the following:

  • Vice President of Marketing and Communications
  • Vice President of Finance and Operations
  • Vice President of Spiritual Life
  • Vice President of Community Life

ARTICLE VIII – ACCOUNTABILITY

Clause 1: The Student Council is accountable to God, the Student Association, and the institution.

Clause 2: In order to foster a greater sense of accountability, all meeting minutes and budget information will be available upon request.

ARTICLE IX – FINANCES

Section 1: Fees

Clause 1: A general student fee shall be applied to all members of the Student Association each semester. The Ambrose Finance Office will collect the Student Association fee and transfer these funds into the Student Council’s account.

Clause 2: Student Association fees shall be collected at the beginning of the fall semester and the winter semester but shall not apply to the spring semester.

Clause 3: The Vice President of Finance and Operations will monitor and report on the collection and transfer of these funds.

Clause 4: The Student Association fee will be $3.25 per credit hour for all undergrad students, and will be assessed each semester; however, students on onSite or Internship and students taking only online or modular courses will not be assessed the student fee.

Clause 5: The Student Council maintains responsibility and control over the allocation of Student Fees. These funds are to remain in a single Student Council account. Unspent fees are to carry over into the following years’ account.

Section 2: Compensation

Clause 1: Each member of the Student Council shall receive a stipend as follows:

  • The Student Council President and all other members of the Executive Student Council will receive 3.5% each of the total Student Council Budget.
  • The Director of Wellness and Director of Social Justice will receive 2.0% of the total Student Council Budget.
  • The Executive Assistant, and other Assistants will receive 1.5% of the total Student Council Budget.

ARTICLE X – CHANGES TO THE CONSTITUTION

Section 1: Amendment

Clause 1: When any changes are proposed to the Constitution, the Executive Student Council President will explore the issue and bring a proposed solution to the attention of the Student Council. A motion to amend the constitution must pass the Student Council by a two-thirds (2/3) majority vote before it can be brought before the Ambrose Cabinet for consideration.

Clause 2: Before bringing the proposed change to the Student Association, the Student Council will seek and receive the approval of the Ambrose Cabinet through the Student Council Advisor.

Clause 3: A constitutional referendum shall be held each time the Student Council proposes an amendment of the Constitution. The Student Council President is responsible for coordinating and executing the
referendum.

Clause 4: The referendum to adopt the Constitutional amendments shall occur by anonymous online voting by the Student Association.

Clause 5: To amend the Constitution successfully, the constitutional referendum must yield a two-thirds (2/3) majority vote in favour of the amendment.

Clause 6: Upon approval of the new amendment by the Student Association, the entire section in question shall be redrawn with the date amended, and a copy of the Constitution containing the un-amended section shall be filed.

Section 2: Ratification

Clause 1: The Constitution or any amendment to the Constitution shall become effective contingent upon approval and ratification by a minimum two thirds (2/3) majority of the votes cast in a constitutional
referendum.

Clause 2: Following the ratification of an amendment to the Constitution, the un-amended document shall lose effect and shall be considered null and void.

ARTICLE XI – CHANGES TO THE BYLAWS

Section 1: Authority

Clause 1: Any member of the Student Association may propose bylaws and amendments to bylaws by submitting them in writing to the Student Council. In order to take effect the proposed changes must be approved by the Student Council by a two-thirds (2/3) majority vote, and be approved by the Student Council Advisor.

Clause 2: The bylaws shall pertain to:
1. The manner and procedure of elections,
2. The management of all subsidiary committees of Student Council, and
3. If deemed necessary by the Student Council, the management of any other area within its jurisdiction.

Section 2: Amendment of Bylaws

Clause 1: All approved bylaws shall remain binding and in force until repealed or amended.

Clause 2: Upon amendment of any bylaw, the entire bylaw shall be redrawn with the date amended, and a copy of the bylaws containing the un-amended section shall be filed.

ARTICLE XII - RIGHTS OF MEMBERSHIP

Section 1: Student Association

Clause 1: Every member of the Student Association possesses the right to:

  • Vote for representation within the Student Council.
  • Access all financial information and meeting minutes of the Student Council unless these documents contain information protected by privacy legislation.
  • Participate on Student Council committees following appointment.
  • Attend all Student Association events upon payment of any applicable fees.
  • Receive copies of student publications upon payment of any applicable fees.
  • Have a copy of the Constitution and Bylaws of the Student Council.

ARTICLE XIII – POLICY MANUAL

Clause 1: The Policy Manual will outline specific operating procedures pertaining to the Student Association. It shall deal with any additional policies on matters that do not require constitutional or bylaw amendments.

Clause 2: Additions or amendments to any of the policies in the manual require a two-thirds (2/3) majority vote in favour of the change by the presiding Executive Student Council.

ARTICLE XIV – DISSOLUTION OF THE STUDENT ASSOCIATION

Clause 1: In the event of dissolution of the Student Association, after paying or adequately providing for its debts and obligations the Student Association shall devote any remaining assets to the University’s Endowment fund for scholarship

BYLAWS

BYLAW I – QUALIFICATIONS FOR MEMBERS OF STUDENT COUNCIL

Section 1: Academics

Clause 1: Each member of the Executive Student Council must have a cumulative grade point average of 2.30 or higher on a 4.00 scale to qualify for office. To run for this office, the president must have a cumulative grade point average of 2.70 or higher on a 4.00 scale.

Clause 2: Each member of the Student Council Administration must have a cumulative grade point average of 2.00 or higher on a 4.00 scale to assume and to maintain office.

Clause 3: The Student Council President must not be enrolled in more than fifteen (15) credit hours per semester.

Clause 4: To run and to hold office, each Student Council member must be enrolled in a minimum of three (3) credit hours at Ambrose per semester.

Section 2: Residency

Clause 1: The President of the Student Council must have completed a minimum of forty-eight (48) credit hours of study at Ambrose prior to assuming office.

Clause 2: To run for office, the President of Student Council must have already served for a minimum of two (2) semesters in a formal student leadership position at Ambrose.

Clause 3: The Vice President of Marketing and Communications, Vice President of Finance and Operations,  Vice President of Spiritual Life, Vice President of Community Life, and the Vice President of  Academics must have completed at least twenty-four (24) credit hours at Ambrose before  assuming office.

Clause 4: Student Council Administration members must currently be members of the Student Association.

Section 3: Lifestyle and Personal Integrity

Clause 1: The members of Student Council must actively support and adhere to the Ambrose Mission Statement and the Ambrose University Responsibilities of Membership for Students, available at https://ambrose.edu/student-life/community-standards.

BYLAW II – ACCOUNTABILITY

Section 1: Communication

Clause 1: The Student Council will also attempt to create increased public awareness by:

  1. Holding town hall meetings at least once a semester to update students on current issues.
  2. Having Student Council meeting minutes available to the public.
  3. Engage the student body through social media and other communication channels.

Section 2: Responsibility

Clause 1: Members of the Student Council must accept all of the responsibilities that come with their office; any failure to fulfill these responsibilities, as determined by a two-thirds majority vote of the Student Council, will be considered a resignation of office.

Clause 2: Student Council members must attend all Student Council meetings but may receive special permission to be excused from a meeting by the Student Council President. Unexcused absences from Student Council meetings will receive the following penalties:

  1. Following one (1) unexcused absence per semester, a warning shall be issued.
  2. Following two (2) unexcused absences per semester, a member receiving a stipend will forfeit twenty-five percent (25%) of this stipend, to a maximum of two hundred dollars ($200).
  3. Following three (3) unexcused absences per semester, a member will forfeit his or her office; any applicable stipend will be paid out on a prorated basis.

Clause 3: An absence is deemed excused or unexcused by the Student Council President, whose decision may be appealed to the Advisor of Student Council by the member in violation.

Clause 4: All incoming members of the Student Council must attend the Student Leadership Retreat in the fall semester.

Section 3: Referendum

Clause 1: Any member of the Student Association who disagrees with a decision made by the Student Council may bring forward a written petition requesting Student Council to retract or to change its decision.

Clause 2: This petition must have the signatures of at least ten percent (10%) of the members of the Student Association.

Clause 3: After receiving a student petition, the Student Council may decide to reverse its decision. If, however, the Student Council does not wish to rescind its previous decision, it must hold a Student Association referendum on the decision in question. The Student Council will have seven (7) days after receiving the petition to call for a referendum, if necessary.

Clause 4: This Student Association referendum shall follow the applicable voting procedures found in Bylaw II. However, the referendum must yield a two-thirds (2/3) majority vote to rescind a Student Council decision. Moreover, a minimum of ten (10) percent of the Student Association must vote in the referendum for any change in the Student Council’s decision to take place.

Section 4: Recall

Clause 1: The Student Association has the authority to recall an election if dissatisfied with a member voted into office; however, the Student Association may exercise this power only if it bases its appeal on information unavailable at the time of the original election that may have changed the election results.

Clause 2: To issue a recall, any member of the Student Association may bring forward a petition containing the signatures of a minimum of ten percent (10%) of the Student Association in favour of a recall.

Clause 3: Once the Student Council receives this petition for recall, it will have seven (7) days to organize a meeting for the entire Student Association. At this meeting, the Student Council member in question will have an opportunity to respond to the petition for recall.

Clause 4: Upon the adjournment of this meeting the Student Council will have three (3) days to call for a referendum of the Student Association regarding the petition for recall.

Clause 5: This Student Association referendum shall follow the applicable voting procedures found in Bylaw II. However, the referendum must yield a two-thirds (2/3) majority vote to recall the election. Moreover, a minimum of ten percent (10%) of the Student Association must vote in the referendum to recall the election successfully.

Clause 6: If the referendum stands in favour of a recall, the vacant position shall be filled by the Selection Committee according to the procedures found in Article V, Section 1.

Section 5: Appeals

Clause 1: If a Student Council member fails to maintain the academic standards, lifestyle and personal integrity standards, or Student Council responsibilities set out in Bylaw II, the member may be asked to forfeit his or her position on Council as stated in Bylaw II, Section 2, Clauses 1, and 2.

Clause 2: The Student Council member may, in turn, appeal the resulting forfeiture of position to the Ambrose Cabinet by initiating the following appeal process:

  1. The Student Council member must first issue a letter of appeal to the Student Council Advisor stating the reasons for the appeal.
  2. The Student Council Advisor will then meet with the appellant privately to discuss the matter and to allow the appellant to present a verbal case. This meeting must take place no later than one week after the Student Council Advisor receives the letter of appeal.
  3. The Student Council Advisor will then convene with the Ambrose Cabinet in camera to discuss the appeal. After receiving the appeal from the Student Council Advisor, the Cabinet must vote on the appeal and convey its decision to the appellant within one (1) week. Any decision to allow the appeal requires at least a two-thirds (2/3) majority decision of the Ambrose Cabinet.
  4. If unsatisfied with the Ambrose Cabinet’s decision, the appellant has seven (7) days to appeal this decision to the Office of the President.

Section 6: Performance Inquiry

Clause 1: Each Student Council member will be tasked with creating a comprehensive set of goals for the year, and is assigned an Accountability Coach to aid in this process through the year.

Clause 2: If a Student Council member is found to not be putting in sufficient effort to achieve his or her goals, the Executive Student Council may vote to remove part, or all, of the member’s stipend for that semester.

Clause 3: The stipulations by which the council must proceed with these accountability and performance measures can be found in Policy V of the Policy Manual.

Section 7: Petition for Stipend Review

Clause 1: If a Student Association member believes that a student council member has not performed up to an adequate work standard and is not deserving of their stipend, they may petition to have the member’s stipend come under review by student referendum.

Clause 2: To issue a review, any member of the Student Association may bring forward a petition containing the signatures of a minimum of ten percent (10%) of the Student Association in favour of a stipend
review.

Clause 3: Once the Student Council receives this petition for review, it will have seven (7) days to organize a meeting for the entire Student Association. At this meeting, the Student Council member in question will have an opportunity to respond to the petition for stipend review.

Clause 4: Upon the adjournment of this meeting the Student Council will have three (3) days to call for a referendum of the Student Association regarding the petition for stipend review.

Clause 5: This Student Association referendum shall follow the applicable voting procedures found in Bylaw II. However, the referendum must yield a two-thirds (2/3) majority vote to revoke any, or all, of the member’s stipend. A minimum of ten percent (10%) of the Student Association, moreover, must vote in the referendum for it to be considered valid.

BYLAW III – DECISIONS OF THE STUDENT COUNCIL

Section 1: Decisions of the Student Council

Clause 1: In areas where the Student Council has jurisdiction, the Student Council shall:

  • Direct a subsidiary committee to act,
  • Form a temporary committee to take action, or
  • Take action directly.

Clause 2: The Student Council may make recommendations to the faculty, staff, and Ambrose Cabinet concerning areas not under their jurisdiction, but related to student concerns.

Clause 3: When bylaws are amended, the entire section in question shall be retyped with the date amended, and the original section shall be filed.

BYLAW IV - DUTIES OF THE AMBROSE STUDENT COUNCIL

Section 1: Executive Student Council

Clause 1: General Duties

  • To attend all Student Council meetings, and serve as a voting member of the Executive Council.
  • To collectively serve as the administrative authority to the Student Association.
  • To attend the Fall Student Leadership Retreat.
  • To support, by regular attendance, the various activities sponsored by the Student Council and by Ambrose.
  • Meet with each other on a weekly, or biweekly basis during the academic year.
  • Shall have the Faculty Advisor attend the weekly, or bi-weekly meetings of the Executive council at least once every second week.
  • To read and to understand the Constitution and Bylaws.
  • To keep an updated binder of all activity planning that shall be passes on to the respective succeeding council member.
  • To attend and participate in Student Leadership Orientation Week, and any other necessary student leadership development activities.

Clause 2: Duties of the Student Council President

  • To oversee all activities in the Student Council’s jurisdiction.
  • To act as the official voice of the Student Association.
  • To ensure that each member of the Student Council receives a current copy of the Constitution and Bylaws when assuming office and to review the Constitution and Bylaws with the Council in the first official meeting.
  • To preside at Student Council meetings, and prepare an agenda for each of the meetings.
  • To be one of the signing officers of Student Council, along with the Vice President of Finance & Operations.
  • To distribute tasks among, to develop, and to edify the members of the Student Council.
  • To attend student development meetings at the discretion of the Advisor.
  • To attend the administrative meetings of Ambrose when necessary.
  • To appoint and to determine the duties of the Executive Assistant.
  • To hold a meeting at the end of each Student Council term of office with the entire incoming Student Council to discuss the Constitution and Bylaws in detail.
  • To serve on the post-election Selection Committee to appoint to office the remaining Student Council positions.
  • To participate in the Nazarene Student Leadership Conference and be an active member of the Nazarene Student Leadership Association.
  • To oversee the fulfillment of the Constitution and Bylaws. This includes verifying the GPA of all Student Council members at mid-term and end-of-semester according to Constitutional requirements, as well as all Student Council candidates at election times.
  • To manage external relations with non-Ambrose parties including (but not limited to):
    • Maintaining an active role in Alberta Student Executive Committee (ASEC) by attending conferences and communicating with student leaders from other Albertan institutions.

Clause 2: Duties of the Vice President of Academics

  • Will sit on all academic committees on campus as a student representative (APC, etc.) 
  • Will work with Accessibility Services, Writing Centre, Library Committee, Student Development, etc. to drive student academic success through a holistic learning approach and to foster a healthy academic environment.
  • Will liaise with the Education program (ESA) to create opportunities for them to interact with the wider undergraduate student body.
  • Will advocate for programs and courses according to student body interest/needs.
  • To participate in the Nazarene Student Leadership Conference.

Clause 3: Duties of the Vice President of Marketing and Communications:

  • To act as the contact person for Student Council.
  • To liaise between Student Council and other student committees and clubs in regard to communications.
  • To facilitate and to coordinate everyday public relations, including website announcements, advertising, and so on.
  • To appoint and determine the duties of the one Media Assistant.
  • Will oversee all Ambrose Student Council media outlets (including social media) to ensure effective and accurate communication with the Student Body
  • To record professional, detailed minutes at Student Council meetings, if the positive of the Executive Assistant is vacant. In this case it is also the vice President of Communications’ responsibility to prepare and to distribute copies of the minutes to appropriate parties as required. 

Clause 4: Duties of the Vice President of Finance and Operations:

  • To oversee the financial accounts of the Student Council.
  • To appoint and to determine the duties of an assistant.
  • To pay all bills, as authorized by the Student Council.
  • To be one of the signing officers of Student Council, along with the Student Council President.
  • To prepare and to present financial reports upon the request of any Student Council member.
  • To keep the records of all incoming and outgoing funds organized and available to the Student Council.
  • To liaise with the Finance Office of Ambrose in managing the finances of the Student Council.
  • To administer the Benevolent Fund in cooperation with the ASC President.
  • To submit preliminary and fall budgets on time.
  • To ensure that all stipends are properly distributed to recipients at the end of each semester.
  • To facilitate the active presence of clubs on campus; providing support and guidance by:
  • Reviewing and guiding each club’s plans for the fall and winter semesters
  • Organizing the Club Expo event in the first month of the fall
  • Representing club’s concerns to the Student Council
  • To facilitate any club fund requests and to ensure proper distribution of said funds.
  • To facilitate the Undergraduate Health Plan in cooperation with Ambrose Finance, by:
  • Effective and timely communication with student body on pertinent deadlines, Plan updates
  • Act as primary contact and informational resource on all matters pertaining to the Undergraduate Health Plan.
  • To participate in the Nazarene Student Leadership Conference.

Clause 5: Duties of the Vice President of Community Life:

  • To coordinate and to plan student social functions including but not limited to Welcome Week, Winter Formal, and the Year End Shindig.
  • To plan informal student events as desired by the presiding Student Council.
  • To appoint and to determine the duties of an Assistant.
  • To serve as the Chairperson of the Campus Activities Board, this includes meeting at least once a month; liaise between the Campus Activities Board and the Ambrose Executive Student Council.
  • To liaise with the First Year Experience Coordinator to ensure the Freshmen voice is represented.
  • To liaise with the Director of Community Life to ensure effective communication, engagement with the campus-wide community.
  • To provide support and instruction to the Director of Wellness to create initiatives around campus to improve the mental health and wellbeing of Ambrose.
  • To plan and to oversee a club fair each semester, in coordination with the VP Finance & Operations.
  • To participate in the Nazarene Student Leadership Conference.

Clause 6: Duties of the Vice President of Spiritual Life:

  • Supervises the work of the Director of Social Justice.
  • Work in collaboration with the Director of Social Justice to connect expressions of justice with spiritual life expressions (ie, strategically mobilizing students to serve in external organizations and to participate in events).
  • Oversee the planning of two Student Council chapels per year – one in the Fall semester, one in the Winter semester.
  • Meet regularly with the Campus Chaplain and serve on spiritual life committees, direction-setting groups at Ambrose. 
  • Oversee a Peer to Peer Committee that executes programming in line with Ambrose’s spiritual life goals.
  • Work alongside the Chaplain in leading and mobilizing students to participate in Spiritual Emphasis Days.
  • Maintain close contact with other spiritual life leaders on campus.
  • To participate in the Nazarene Student Leadership Conference.

Section 2: Student Council Administration

Clause 1: General Duties

  • To run and to hold office, each member of the appointed Student Council Administration must be enrolled in a minimum of three (3) credit hours at Ambrose per semester.
  • Each member of the appointed Student Council Administration must also have a cumulative grade point average of 2.00 or higher on a 4.00 scale to assume and to maintain office.

Clause 2: Duties of the Executive Assistant

  • To attend all Student Council meetings and to record professional, detailed minutes at said meetings and to distribute copies of those minutes to appropriate parties as required.
  • To compile and oversee the Student Council Archives and to pass on physical and electronic copies to the succeeding Executive Assistant.
  • To be accountable to the Student Council President and to assist the President in other administrative duties as delegated by the president.
  • To organize and conduct all Student Council elections.

Clause 3: Duties of the Director of Social Justice

  • To plan and to implement four different projects per academic year.
  • To encourage students continually to become involved in giving back to others by setting up opportunities for them to serve.
  • To create awareness of social issues and to provide opportunities for students to take action through redemptive engagement with others inside and outside the Ambrose community.
  • To collaborate with Student Development and Ambrose Global Co-Mission for the purpose of effective planning.
  • To partner with the Campus Chaplain in regards to Serve Days in September (Spiritual Emphasis Days).

Clause 4: Duties of the Director of Wellness:

  • To plan and to implement four different projects (active, passive, educational or otherwise) per academic year.
  • To encourage a space for learning and healing for students on issues that relate to them personally and the outer community.
  • Plan and oversee De-Stress Events during exam weeks (Fall and Winter Semesters). 
  • To serve as a contact person between the Student Council and the Athletic Leadership Team so as to promote community among Student Association through athletics. 

BYLAW V - ELECTORAL CODE

Section 1: Eligibility for Voting

Clause 1: All members of the Student Association may vote for each of the elected Student Council positions.

Section 2: Timeline

Clause 1: The Student Council elections shall occur no earlier than the first week of February and conclude before the end of the second week of March. Within these parameters, the Executive Assistant shall determine the date and time of the elections.

Section 3: Terms of Office

Clause 1: The term of office for elected and appointed members of the Student Council shall be one calendar year commencing May 1.

Clause 2: If a vacancy occurs in the government of the Student Council, the Selection Committee shall fill the position by appointment, as outlined in Article V, Section 1.

Section 4: Voting Procedures

Clause 1: Elections shall be conducted by online voting.

Clause 2: The Executive Assistant will determine the time and duration of voting.

Clause 3: When there is only one candidate running for a position they shall receive an approval vote by the Student Association, as per Bylaw V, Section 5, Clause 2.

Section 5: Tabulation of Online Votes

Clause 1: The results of the online voting shall be confirmed by the following individuals:

  • The Executive Assistant of Student Council
  • Another Executive of the Student Council appointed by the Student Council.
  • The VP of Student Development or an appointed Faculty member.

Clause 2: When a single individual is running for an elected position on Student Council, they must receive a 76% + approval vote to take office without question, a 55 -75% approval vote will result in the Selection Committee making the final decision. When a single individual has 55% or lower approval rating, the candidate will not be allowed to run on Student Council. In this event, the Selection Committee will choose another candidate.

Clause 3: If there are two or more candidates running for Ambrose Student Council President, the winner will be determined by majority vote.

Section 6: Declaration of the Results

Clause 1: No results may be disclosed until all the votes are counted and candidates have been notified.

Clause 2: No results are official until the Executive Assistant declares them as such.

Clause 3: To be elected, a candidate must have received more votes than any other candidate.

Section 7: Runoff Elections

Clause 1: If two or more candidates receive an equal number of votes, the tied candidates will be eligible for a run-off election.

Clause 2: The Executive Assistant shall conduct the run-off election no later than three business days after the results of the first election have been tabulated

Clause 3: The same voting procedures shall apply in a run-off election as in a regular election.

Section 8: Selection Committee

Clause 1: A post-election Selection Committee shall be formed and shall consist of the following members:

  • The current Student Council President,
  • The incoming Student Council President,
  • The incoming Vice President of Academics
  • The current Student Council member will sit in on their related incoming position or one other Executive member, as designated by the current Student Council President.
  • The Student Council Advisor (or designate) shall act in an advisory capacity on this committee.

Clause 2: The Selection Committee will be tasked with appointing individuals to fill the unelected Executive positions, as well as the Administration positions. The Student Council Advisor must approve all selected candidates.

Clause 3: The Selection Committee may organize interviews for each candidate prior to making their final decision. The method of these interviews will be done at the discretion of the Selection Committee or as outlined in the Policy Manual.

Clause 4: If no qualified student applies for an elected or unelected Executive position before the application deadline, the Selection Committee will appoint a qualified Student Association member to the position or, if no suitable Student Association member can be found, declare the position vacant.

Clause 5: The Selection Committee shall announce these appointments no later than March 31st of the current academic year.

Clause 6: If there are positions vacant at the beginning of an academic year, the Selection Committee may appoint individuals to those positions. In this case, the Selection Committee will consist of the same members listed in Clause 1, with the exception of the Executive Vice President from the previous academic year being replaced by a member chosen by the Executive Student Council.

Clause 7: The Selection Committee shall appoint members to the Student Council or declare positions vacant for the year no later than four (4) weeks after the beginning of the academic year.

Clause 8: If any of the elected Executive positions remain unfilled after elections, that position will be filled through the Selection Committee appointing an individual.

Clause 9: If any of the elected Executive positions remain unfilled after elections, the person currently holding that position will sit on the Selection Committee.

Clause 10: If an unopposed candidate receives 55 -75% approval (as per Section 5, Clause 4) then the Selection Committee will make the final decision regarding this candidate.

BYLAW VI - FINANCES

Section 1: Audit

Clause 1: The Student Council shall provide all financial information to any member of the Student Association upon written request, unless these documents contain information protected by privacy legislation. In cases where legislation prevents full disclosure, the Student Council will make available for inspection the portions of the documentation not protected by statute. Student Council shall also make all financial information available to the Ambrose Cabinet as requested

Clause 2: During the semester, any member of the Student Association may view the previous month’s financial statements upon written request to the Vice President of Finance and Operations within two business days prior to having access to view the information.

Section 2: Departmental Budgets

Clause 1: Each department of Student Council is responsible for submitting a budget to the Vice President of Finance and Operations to cover anticipated expenses for the coming academic year. The Vice President of Finance and Operations will aid and advise Council members’ representatives during the creation of these budgets.

Clause 2: The Vice President of Finance and Operations is to ensure that all preliminary budgets are completed and turned in no later than two weeks prior to exams. Fall budgets are to be completed and handed in no later than three weeks following the end of the Student Leadership Retreat.

Clause 3: It is not the job of the Vice President of Finance & Operations to dictate or control the content or value of each budget. Each Department of the Student Council is responsible for forming their budgets.

Clause 4: The Student Council and their Advisor are accountable for approving these budgets.

Section 3: Proposal Budgets

Clause 1: Any member of the Student Association may approach a Student Council member and request that person to sponsor a proposal before the Student Council. If it passes the proposal by a majority vote, the Student Council may designate money from the budget for that proposal.

Clause 2: Stipends shall be given out at the end of each semester in order to maintain accountability. The first half shall be allocated in December and the second half shall be allocated in April.

Section 4: End of the Year

Clause 1: The Vice President of Finance and Operations is responsible for ensuring accurate and complete financial closure at the end of his/her year in the position.

Clause 2: All revenues must be accounted for and deposited in the Student Association’s inner-company account within Ambrose University’s Finance department.

Clause 3: All reimbursement requests must be handed in prior to the last day of finals. It is the responsibility of the Vice President of Finance and Operations to remain on duty until this date to assist in closing off financial matters.

Clause 4: Reimbursement requests handed in after this date will not be honored unless a special arrangement has been previously made with the Vice President of Finance and Operations.

Clause 5: The following financial areas of the Student Association are to be closed out at year-end and the sum of their remaining balances carried over into the next year:

  • Budgets stemming from fees collected
  • Remaining funds left
  • Additional revenues collected during the year
  • Any previously set aside buffer

BYLAW VII – BENEVOLENT FUND

Section 1: Committee Members

Clause 1: A committee that consists of the Student Council President, Vice President of Finance and Operations, and the Vice President of Student Development will administer the Benevolent Fund.

Clause 2: The Student Council President will be the chairperson for this committee.

Section 2: Eligibility Criteria

Clause 1: Must be a current Ambrose student (also including students on onSite, internship, etc.)

Clause 2: Student must be experiencing some sort of recognizable emergency situation (i.e. serious illness or death in the family).

Clause 3: The maximum amount a student may receive is $1,500 per school year.

Clause 4: Certain expenses will not be covered: tuition, books, vehicle needs, luxury items, or entertainment.

Clause 5: The fund must aid the Ambrose student applicant or their direct dependent. 

Section 3: Procedure for Responding to Applications

Clause 1: The student will fill out a simple application form (located at Finance or Student Development).

Clause 2: The application will go to the Benevolent Fund Committee. They will discuss and assess the need (via phone or email if need be) and must have a majority vote to administer funds.

Clause 3: An immediate withdrawal request can be made from Finance after the application has been approved.

Section 4: ASC Monetary Contribution

Clause 1: The maximum amount of money in the Benevolent Fund is to be $5000

Clause 2: Each year, Student Council is to contribute either 10% of their budget, or an amount from their budget that brings the fund back up to $5000.

Clause 3: The Benevolent Fund is to be in an account separate from the main Student Council account.

POLICY I – MEETINGS OF THE EXECUTIVE STUDENT COUNCIL

Section 1: Meetings of the Student Council

Clause 1: The Student Council shall meet regularly on a weekly or biweekly basis, with the exception of statutory, institutional, and summer holidays. Each individual Student Council may designate the time and date of its meeting.

Clause 2: Attendance at regular Student Council meetings shall be restricted to members of Student Council, the Student Council Advisor, and those who obtain permission or invitation from the Student Council President.

Clause 3: A quorum for Student Council meetings shall consist of two-thirds of the voting membership of Student Council.

Clause 4: For any questions not covered in the Constitution and Bylaws, the most recent edition of Robert’s Rules of Order may serve as a procedural guide, or the council may adopt another procedure.

Clause 5: Meetings of the Student Council may be called at any time with twenty-four (24) hours notice by the President.

POLICY II – DUTIES AND OBJECTIVES OF THE STUDENT COUNCIL STRUCTURE

Section 1: Subsidiary Committees

Clause 1: The Student Council may establish subsidiary committees, as needed, to deal with matters within their jurisdiction.

Clause 2: These groups will meet at times requested by their chairperson or Student Council and shall deal with the matters presented to them, bringing their recommendations to Student Council

POLICY III – ELECTIONS

Section 1: Pre-Election Procedures

Clause 1: Students wishing to run for a position shall submit their names and completed applications to the Executive Assistant of the Student Council.

Clause 2: In order for VP Academics Election Candidates to be considered a valid candidate they must:

  1. Acquire the signatures of at least twenty members of the Student Association, on Executive Student Council member, and one Faculty member on their application form prior to its’ submission to the Executive Assistant. The Signees must not have signed the form of any other nominee running for the same position.
  2. Meet the appropriate GPA requirements as outlined in the Constitution.

Clause 3: The Executive Assistant of the Student Council shall be responsible for verifying the validity of all candidates and their applications.

Clause 4: Candidates must submit their applications by 5:00pm fourteen days prior to the election date.

Clause 5: The Executive Assistant of the Student Council shall post the candidates forms at seven days prior to the election date.

Clause 6: The Executive Assistant shall hold a mandatory meeting for all the candidates thirteen days prior to elections to notify the candidates of the following:

  1. Where posters are and are not allowed to be displayed.
  2. The time and date of the candidate’s speeches and voting.
  3. The deadline for the removal of campaign posters
  4. A mandatory meeting after the votes have been tallied to inform candidates of the results. The Executive Assistant sets the time of this meeting.
  5. Any other information the Executive Assistant deems relevant.

POLICY IV – STUDENT COUNCIL ACCOUNTABILITY AND PERFORMANCE POLICY

Section 1: Accountability Coach

Clause 1: The President will be the Accountability Coach for the Executive Student Council. At the start of the year, each Executive member will be assigned a coach, as determined by the President. The President’s accountability coach will be the Student Council Advisor.

Clause 2: Executive Student Council members will act as coaches for Student Council Administration members that serve within their respective areas of jurisdiction as determined by the Constitution.

Section 2: Maintaining Goals and Expectations

Clause 1: At the beginning of the school year, each Student Council member must come up with a comprehensive plan of his or her goals and responsibilities for the entirety of the school year. This includes, but is not limited to, any items that are found in the job description of the Student Council member. This plan will be presented to the Executive Student Council for approval upon prior consultation with the Accountability Coach, and must be approved by a two-thirds (2/3) majority.

Clause 2: Each member is responsible for organizing bimonthly meetings with their coach. This will be a time to review the member’s goals and expectations, and help each member stay on a positive and successful track.

Section 3: Performance Inquiry

Clause 1: At the end of each semester, Accountability Coaches must review each member’s attempts to fulfill their goals and responsibilities. If it is felt that a member has not put in sufficient effort to fulfill these items, the advisor is to meet with the other Accountability Coach and Student Council Advisor for further consultation. If that meeting results in the agreement that sufficient effort has not been put forth, the advisor must bring the matter before the Executive Student Council through a special meeting called by the President.

Clause 2: If any member of the Executive feels a council member has not put in sufficient effort to fulfill their goals, they must meet with the Student Council Advisor and both Accountability Coaches. If that meeting results in the agreement that sufficient effort has not been put forth, the member must bring the matter before the Executive Student Council through a special meeting called by the President.

Clause 3: If a meeting is called to review a council member, the concerns must first be outlined to the Council Executive, followed by a defense by the member in question. The council will then discuss the matter and decide if the matter warrants a partial or full revocation of the member’s stipend for that semester. A vote for any forfeiture of stipend must have a two-thirds (2/3) majority to pass.

POLICY V – STUDENT COUNCIL FINANCIAL POLICY

Section 1: Deposits into the Student Council Account

Clause 1: When collecting cash payments during an off campus event, two persons from the Student Council must collect and count the cash together at the time of collection. The amount collected must be sealed in an envelope, with the amount collected written on the back of the envelope. Both members who have done the collecting must initial the seal of the envelope.

Clause 2: When a cash deposit is made into the Ambrose Student Council account (ORG419021), two personnel from Executive Student Council must count the collected cash together after it is received and deposit the cash together. Both members must sign off on the deposit slip provided by the Finance Office when doing so.

Clause 3: If depositing cash from an off-campus event, at least one member doing the deposit must not have been involved in cash collection during that event. Members must confirm that the amount collected correctly corresponds to the amount written on the envelope. If a discrepancy occurs, the Student Council President and the VP of Student Development must be notified to help investigate the
situation and find a resolution.

Section 2: Withdrawal Slip Signatures

Clause 1: When a cheque request is made, the withdrawal slip that is created must have signatures of two of the signing officers of the executive council (including the Vice President of Finance and Operations and the President), as well as a final sign off from the Vice President of Student Development.

Clause 2: If a cheque request is being made out to one of the signing officers of the council, this person cannot serve as one of the two council member signatures. In this instance the cheque request must be authorized by the other two signing officers of the council, in addition to the Vice President of Student Development.

Section 3: Revenue and Expenses

Clause 1: All revenue and expenses that are related to a Student Council function or activity must flow through the Student Council account.

Clause 2: Revenue collected from students directly must either be: 1) collected by students paying directly at the Finance Office into the Student Council account, or 2) by means of a float overseen by two Executive Student Council members, where the proceeds of an event are able to be deposited directly into the Student Council account following the events completion.

Clause 3: The related individuals that have incurred expense of the event will then be reimbursed upon request by the Student Council account directly. Students should never reimburse a Student Council member directly; all direct revenue and expenditure transactions must be able to be accounted for by the ORG419021 Student Council account activity.

POLICY VI – STUDENT CLUB FUNDING

Section 1: Club Funding Structure

Clause 1: Each year the Undergraduate Student Council is to make a commitment to set aside a voted upon amount of funds from its overall budget that is intended for approved clubs to request a portion of upon a written submission for the fund’s intended usage.

Clause 2: Club requests for funding must relate to future expenditures. The council will not consider requests that relate to reimbursement for funds that have already been spent. Funding requests must relate to future plans that the club as a whole has decided to invest into.

Clause 3: In putting forward a request, Student Council suggests but does not require clubs to seek funding for such purposes that directly support a sustaining initiative/investment for the benefit of their club’s future in subsequent years of study, in addition to the benefit and growth of its current members.

Section 2: Processing Request Submissions

Clause 1: Club requests must follow this process:

  1. The Ambrose club will decide upon a specific expenditure it would like to undertake.
  2. The individual club President or Treasurer will complete the form entitled ‘Ambrose Student Council Request for Club Funds Form’ and submit via email to the Student Council VP of Finance.
  3. Upon receiving the written request, the VP of Finance will review and present the request to the rest of the council at the next immediate Student Council meeting. As a whole the council will review the request and either approve/disapprove the amount of funding requested, or choose to provide a portion of the funding requested, for the described purpose.
  4. Following the council’s decision, the VP of Finance will contact the club’s representative who submitted the request (President or Treasurer) within the immediate week subsequent to this meeting to notify them of the decision made and forthcoming process.
  5. In the event that the club request is approved, the VP of Finance will coordinate with the Treasurer of said club to ensure an internal transfer of funds for the amount approved is carried out and completed by the Ambrose Finance Office. After this transfer of funds occurs, the responsibility of ensuring this funding is used for its approved intended purpose(s) is in the hands of the club, specifically its Treasurer and complementary signing officers.
  6. All decisions made by the council are final; however clubs do have the option of submitting additional requests for other investments throughout the year. As a whole, the club funding budgeted amount (excluding both the Global Missions Society as well as the Athletic Leadership Team) will be 6.5% of overall undergraduate student fees received in a semester. Club request as well as Student Council discretion and approval will decide the distribution and allocation of this 6.5%.

AMENDMENTS

  • April 2010
    • *Added Section 6: Second Elections to BYLAW VI– ELECTORAL CODE
    • *Added Clause 4 to BYLAW VI– ELECTORAL CODE; Section 3: Tabulation of Ballots.
    • * Added newly elected Vice Presidents are required to sit on Nomination committee when electing Assistants.
    • *Student fee changed to $35 for all full-time and part time excluding OnSite and Modular students.
  • April 2011
    • *Added POLICY IV: BENEVOLENT FUND to the ASC Policy Handbook.
    • *Amended Article V, Section 2, Clause 2 to include the Intramural Coordinator.
    • *Added Bylaw V, Section 3, Clause 5 to include description of the Intermural Coordinator role.
    • *Amended BYLAW VII, Section 2, Clause 4 to include changes in student fees to $3.25 per credit hour.
    • *Amended BYLAW VII, Section 2, Clause 5 to remove the maximum yearbook fee, allow the past Yearbook Editor to set yearbook prices for the following year.
    • *Amended BYLAW VII, Section 2, Clause 6 to allow yearbook fees to be added to student accounts at the beginning of each year.
    • *Amended BYLAW VII, Section 6, Clause 1 to include the Intramural Coordinator in the ASC stipend structure.
  • November 2011
    • *Amend BYLAW VII, Section 6, Clause 1 to change the Upperclassman Representative compensation from 1.3% to 3%.
  • September 2012
    • Added POLICY V – STUDENT COUNCIL ACCOUNTABILITY AND PERFORMANCE POLICY to the Policy Manual
  • February 2013
    • Changed ARTICLE VII, Section 1 and 2 to differentiate between elected and appointed members of the Student Council Executive.
    • Changed BYLAW VI, Section 8 to remove the Nominating Committee guidelines and replace with the Selection Committee guidelines for choosing appointed Executive and Administration members
    • Changed BYLAW II, Section 6 to set guidelines for the ASC Executive to remove a member’s stipend
    • Changed BYLAW II, Section 7 to set guidelines for student-initiated stipend reviews
    • Changed POLICY III, Section 1 to increase the number of student signatures needed to run for office.
  • April 2013
    • Added POLICY VI: STUDENT COUNCIL FINANCIAL POLICY to the Policy Manual
    • Added POLICY VII – STUDENT CLUB FUNDING to the Policy Manual
  • February 2015
    • Moved Bylaw VI Sections 2, and 5 to the Constitution as Article IX and made appropriate changes to headings and tables of contents
    • Removed bylaw involvement from Article X, Section 1, Clause 1 so that changes to bylaws do not undergo the same rigor as constitutional changes
    • Removed “College” from any mention of Ambrose University College
    • Moved Bylaw V contents to Bylaw IV, Section 1, Clause 1
    • Changed Bylaw IV, Section 1 duties of the Executive Student Council
    • Changed Bylaw IV, Section 2 duties of the Student Council Administration
    • Removed all duties regarding Student Council production and facilitation of a Yearbook
    • Changed Article V, Section 2, Clause 2 roles
    • Updated role names of VP of Social Issues, and Beggar’s Feast Coordinator to VP of Social Justice, and A-Live Coordinator respectively
    • Changed Article IX, Section 6 (previously Bylaw VI) roles to receive stipend and stipend amounts, including an increase of Freshman Representative Stipend from 1.3% to 2.0%
    • Moved Policy IV – Benevolent Fund to Bylaw VII
    • Updated all procedures and references to ballot voting to refer to online voting
    • Changed Policy I, Section 1 weekly meetings to weekly or biweekly meetings
  • March 2017
    • Changed Article V, Section 2, Article VII Sections 1 &2, Article IX Section 2, Article X Section 1 to reflect motion passed Feb 12/17 to approve Structural, Stipend changes. See document “Proposal Summary” for more details.
    • Updated Bylaw I Section 2 Clause 3, IV Sections 1&2, V Section 8, VI to reflect changes to duties and roles of Executive members.
    • Updated Bylaw VII, Section 1 committee members to reflect updated duties.
    • Added Clause 5 to Section 2 of Bylaw VII for clarification.
    • Removed option to nominate a student from VII Section 3 Clause 1 – need for individual agency when applying.
    • Updated Policy III from Executive Vice President to Executive Assistant to reflect updated role
    • Removed Clause 2 (Freshmen Representative requirements).
    • Changed “Upperclassmen Representative” to “VP Academics” to reflect new role
    • Minor grammatical changes made
    • Deletion of Policy II, Section 2, Clause 1: Duties of the Global Missions Society Representative
    • Election and voting count regarding President (Clause 1)

Current Positions

  • Peer tutors working for Student Academic Success will help other students develop their research and communication skills and/or subject-specific knowledge (i.e. knowledge of chemistry, Greek, statistics, philosophy, economics. etc.) Subject-specific…
    Effective Date: September 1, 2022

ASC (Undergraduate), Director and Administrative

  •       
    Effective Date: May 1, 2022
  • Duties and responsibilities performed within one's capabilities that do not constitute a major change may be added, deleted, or changed at any time at the discretion of the supervisor either orally or in writing.
    Effective Date: May 1, 2022
  • Duties and responsibilities performed within one's capabilities that do not constitute a major change may be added, deleted, or changed at any time at the discretion of the supervisor either orally or in writing.
    Effective Date: May 1, 2022

ASC (Undergraduate), Executive

  • The ASC President will coordinate and direct the efforts of the Student Council and serves as the general point of contact for concerns regarding the Student Association.
    Effective Date: May 1, 2022
  •    
    Effective Date: May 1, 2022
  •    
    Effective Date: May 1, 2022
  • This behind-the-scene role requires a commitment to stewarding student fees, ensuring that they go to effective use in terms of events to happen, ensuring that events that are approved will be beneficial towards the student populous, and supporting the…
    Effective Date: May 1, 2022
  • To inform the student body of events and opportunities around the university using the most relevant platforms (social media, posters, announcement videos, residence floor meeting announcements etc.) and providing a means for students to participate in…
    Effective Date: May 1, 2022
  • The VP Spiritual Life is highly involved in the spiritual formation and spiritual development of the Ambrose Community. They are accountable to the Executive team and the Campus Chaplain to promote vibrant, thoughtful, historically-grounded, and forward…
    Effective Date: May 1, 2022

Athletics

  • As a member of Athletics and Campus Recreation Department, this person is to aid the Ambrose Athletics staff in accomplishing the delivery of the Ambrose Campus Recreation program, including roles such as planning, leading, assisting, and promoting…
    Effective Date: September 1, 2022
  • The Lions Athletics Sports Article Writer will be responsible for writing sports articles and game recaps for Lions Athletics predominantly for Game Day and website presence, but also potentially for other places of communication like the ACAC website,…
    Effective Date: September 1, 2022
  • A Student Athlete Leadership Team member is an ambassador of Lions Athletics. They act as a representative council of their fellow student athletes, provide feedback to the Athletics Department, engage and lead in various Athletic Events, and take part…
    Effective Date: August 31, 2022

Chapel Leaders

  • The role of chapel worship leaders at Ambrose is to facilitate spiritually nourishing Christian worship through the planning and leading of chapel services. Each chapel worship leader leads or co-leads a worship band. They also collaborate and meet…
    Effective Date: August 31, 2022

Commuter Life Leaders

  • The Commuter Life Leader (CLL) is crucial in helping to establish a community environment within the Watkins Commuter Collegium that is conducive to academic, spiritual, and social development, primarily through building intentional relationships with…
    Effective Date: August 31, 2022
  • As part of the Student Life team, the Senior Commuter Life Leader (SCLL) is crucial in establishing a community environment within the Watkins Commuter Collegium that is conducive to academic, spiritual, and social development, primarily through a…
    Effective Date: August 31, 2022

Peer Health Outreach Team

  • The role of the Peer Health Educator is to work with Student Life to promote an atmosphere on campus that aligns with the aims and objectives of Ambrose and thus facilitates an atmosphere conducive to the spiritual, social, emotional, physical and…
    Effective Date: August 29, 2022

Peer Tutor, Tutoring Services

  • Peer tutors working for Student Academic Success will help other students develop their research and communication skills and/or subject-specific knowledge (i.e. knowledge of chemistry, Greek, statistics, philosophy, economics. etc.) Subject-specific…
    Effective Date: September 1, 2022

Residence Assistant

  • The role of the Residence Assistant is to work with Student Life to promote an atmosphere on campus that aligns with the aims and objectives of Ambrose and thus facilitates an atmosphere conducive to the spiritual, social, emotional, physical, and…
    Effective Date: August 29, 2022

SSLT (Seminary)

  • As part of the Seminary Student Leadership Team, the Seminary Student President is crucial in establishing a community environment within the Seminary Community that is conducive to spiritual and social development, primarily through a leadership role to…
    Effective Date: August 31, 2022
  • As part of the Seminary Student Leadership Team, the VP of Communications is crucial in establishing a community environment within the Seminary Community that is conducive to spiritual and social development, primarily through a role of support to both…
    Effective Date: August 31, 2022
  • As part of the Seminary Student Leadership Team, the VP of Operations is crucial in establishing a community environment within the Seminary Community that is conducive to spiritual and social development, primarily through a role of support to both the…
    Effective Date: August 31, 2022
  • As part of the Seminary Student Leadership Team, the VP of Spiritual Life is crucial in establishing a community environment within the Seminary Community that is conducive to spiritual and social development, primarily through a support role to the SSLT…
    Effective Date: August 31, 2022